Making 4 Workbooks

Making 4 Workbooks

– make 4 workbooks 4 all the four attached PPT( Teamwork level 3, Teamwork level 4, Planning Organization level 3, planning Organization level4). 

– Use the attached workbook example as a guidance. (to make it exactly like that)

-Due date: due in 7 hours from now. 

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Planning and Organizing

Level 2

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Content

NamePage
Planning and Organizing level 21
Training objectives and personal objectives4
What is a planning5
Planning analysis6
SWOT Key points7
SWOT Analysis applying8
Four Questions for Strategic planning9
Goal Setting11
Tactics/Implementation14
Formulate your Business Plan19
BEFORE WRITING THE BUSINESS PLAN20
WRITING THE BUSINESS PLAN23
BUSINESS PLAN “THE CONTENT’25
Action plan26
Developing Individual Action Plans27

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Course Overview

Learning Objectives:

At the end of this Program, you will be able to:

Know what a planning and organizing is.

Understand the importance of strategic planning.

What the benefits are to any business for having an effective business plan.

Know how to write a plan.

Understanding the importance planning and organizing in business.

Understanding the process of business planning.

Personal Objectives:

Please write down your own objectives to this module:

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What is a planning and organizing?

Planning is focused on business target intermediate goals required to reach the results.

They may cover the development employee’s abilities, daily, weekly or monthly tasks, a new service, a new IT system, a restructuring of finance, the refurbishing of a store or a restructuring of the organization.

Give your understanding of what this term means through discussion and interaction amongst the class members

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Planning Analysis – SWOT Analysis

SWOT stands for Strengths, Weaknesses, Opportunities, and Threats. SWOT Analysis is used for understanding your Strengths and Weaknesses and for looking at the Opportunities and Threats you face. In a business sense, it can help you carve out your niche in the market and can help your business grow in the right way. In a team sense, it is used for identifying a team’s strengths and weaknesses, and for areas of growth and potential problems that lie ahead. It can even be used in a personal sense to develop your career. It is a good idea to perform a SWOT analysis of your team at pre-defined points in time. These points depend on the type of team and how often it meets. For example, a team responsible for publishing a daily company newsletter may want to do a SWOT analysis as often as every two weeks. If the team was responsible for publishing a quarterly newsletter, however, the analysis would probably only be necessary once or twice a year. As well, a SWOT analysis of the company can also help direct the team and make it more productive.

Helpful to achieving the objectives

Harmful to achieving the objectives

Strengths

Weaknesses

Opportunities

Threats

Internal Origin

External Origin

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Key Points SWOT Analysis is a simple but useful framework for analysing your organization’s strengths, weaknesses, opportunities, and threats. It helps you to build on what you do well, to address what you’re lacking, to minimize risks, and to take the greatest possible advantage of chances for success.

It can be used to kick off strategy formulation informally, or in a more sophisticated way as a serious strategy tool. You can also use it to get an understanding of your competitors, which can give you the insights you need to craft a coherent and successful competitive position.

When carrying out your analysis, be realistic and rigorous. Apply it at the right level, and supplement it with other option-generation tools where appropriate.

Example:

Strengths What do you so well? What unique secures can we already use? What the other see our strengths?Weaknesses What could we improve? Where do we have secures than others? What are others likely to see as weaknesses?
We are working as team and respond quickly We ready to give good customer service — —We have staff with low skills Some product need improve knowledge about it — —
Opportunities What opportunities are open to us? What trends could take to advantage of? How can we turn out strengths to opportunities?threats What threats could harm us? What are our competitions doing? What threats do our weaknesses expose to us?
Our brand will expanded faster Costumer will knowing out stores — —Decries our profits Bad reputation — —

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Analysis applying:

As the Sales manager for a Store, area brand, mall (type your choice), you were asked to assist in increasing your section productivity and performance by formulating and implementing effective section behavior strategies. analysis what strategies you will adopt to increase your sections performance (e.g. improve/change the section culture, increasing job satisfaction, eliminating discrimination, successfully managing abilities diversity, motivate employees etc.

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Writing Your Points Down:

    Strengths     
    Weaknesses       
    Opportunities       
    Threats       

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—–

Four Questions that Guide Strategic Choices

WHAT CAN

WE DO?

(Strengths and

weaknesses)

WHAT MIGHT

WE DO?

(external opportunities

and threats)

WHAT DO WE

WANT TO DO?

(organizational and

individual values)

STRATEGY

WHAT DO OTHERS

EXPECT US TO DO?

(stakeholder

expectancies)

The Strategic plan before writing you have to answer these four questions that will directed and guide your plan.

What can we do?( as per out Strengths and weaknesses).

What might we do? (Opportunities and threats).

WHAT DO WE WANT TO DO? (Organizational and individual values)

What do others expected us to do? (Stakeholders Expectancies)

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The Strategic plan before writing you have to answer these four questions that will direct your plan.

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Goal Setting: Goal Setting Theory

Edwin Locke’s goal-setting theory proposed that intentions to work toward a goal are a major source of work motivation. Goals tell an employee what needs to be done and how much effort is needed. Evidence strongly suggests that specific goals increase performance, and that difficult goals, when accepted, result in higher performance than do easy goals. Also, people will do better when they get feedback on how well they are progressing toward their goals. Self-generated feedback is more powerful a motivator than externally generated feedback.

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Goal Setting:

Smart Goal Setting

Specific:

Set a goal that is specific enough to be accomplishes

Your goal must answer questions like WHO, WHAT, WHERE, WHEN, and WHY.

Measurable:

How can you measure progress and how if you succeeded?

Achievable:

Are you capable of achieving this goal

Realistic:

how dose the goal is aligned with your objectives? Is it worthwhile? and is it the right time?

Why am I setting this goal? And describe how you will know when your goal has been met.

Within the availability of resources, knowledge and time

Time related:

What is the deadline and is it realistic?

How long will this goal take to be completed?

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Second level

Third level

Fourth level

Fifth level

7/3/20

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Notes :

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Select your goal than fill the table according SMART goal: Improve staff performance, achieve a monthly target, improve your management skills, UPT increasing, replace your car, buy new house, study, travel, safari journey….. etc

DescriptionSteps
 Specific
 Measurable
 Achievable
 Realistic
 Time related

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Tactics/Implementation: When needs are analysed and goals are set and action plans have been developed, the second step calls for implementation—carrying out the plan and regularly assessing its progress.

Such questions need to be considered while implementing an action plan. If the plan is failing, a midcourse correction may be in order – changing the plan, the way it’s carried out, or even the goal itself.

Finally, after monitoring progress toward the goal, the third step may be instituted: evaluation—assessing goal attainment. Were the organization’s goals reached? If so, what new goals should be set to further improve things? If not, what new plans can be initiated to help meet the goals? Because the process of goal assessment determines the selection of new goals.

Is the plan working?

Are the goals being approximated?

Are there any problems being encountered in attempting to meet the goals?

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Draw 4 lines that connect the 9 boxes without removing your pen or without writing over a previous line

Let us think out of the box

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RACI Chart: What is a RACI chart? A RACI chart is a simple matrix used to assign roles and responsibilities for each task, or decision on a plan. By clearly mapping out which roles are involved in each project task and at which level, you can eliminate confusion and answer the age-old project question, Who’s doing what? RACI definitions

Responsible: This team member does the work to complete the task. Every task needs at least one Responsible party, but it’s okay to assign more.

Accountable: This person delegates work and is the last one to review the task or deliverable before it’s deemed complete. On some tasks, the Responsible party may also serve as the Accountable one. Just be sure you only have one Accountable person assigned to each task or deliverable.

Consulted: Every deliverable is strengthened by review and consultation from more than one team member. Consulted parties are typically the people who provide input based on either how it will impact their future project work or their domain of expertise on the deliverable itself.

Informed: These team members simply need to be kept in the loop on plan progress, rather than roped into the details of every deliverable.

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Example: Select your Goal, than use RACI Model to implement the plan: New store opening/ Stock Transfer/ Store VM/ Store Closing etc.…..

 TasksArea ManagerStore ManagerMall ManagerSales MSales WCashierCleaner
Task1R/CAI/C AAAA
       
       
       
       
       
       

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Tactics/Implementation

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Formulate your Business Plan:

Formulate your Business Plan Donald N. Sull, associate professor of management practice at the London Business School, in an article in the MIT Sloan Management Review, offers some practical suggestions on managing inevitable risks while pursuing opportunities. Here is a summary of his suggestions on how to formulate your business plan:

Tips on formulating the business plan:

Be flexible early in the process and keep it fluid, don’t commit too early.

Expect your first plan to be provisional and subject to revision.

Do you have experience or expertise gives you the right to an opinion?

Identify your potential deal killers: fatal variables

Clearly identify what you see as the key drivers of success.

Raise money only in sufficient amount to finance the experiment, with a cushion for contingencies.

Delay hiring key managers until you initially have a stable business model

Test and refine your business model before expanding your operations.

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Before Writing The Business Plan:

Before writing a business plan, thorough planning must be done on various issues. This kind of planning will determine the direction that the business plan will follow. Keep the following in mind when planning the preparation of the business plan:

Identify the type of business: It is important that you know exactly what type of business and the service you will render. Will the business be in retail, wholesale, services, manufacturing or in project management.

Problem statement: Successful businesses share a common attribute: They do something useful for their customers. One way to determine what is useful for your customers is to identify and describe the problem that your business will solve.

Business description: Your business description should explain exactly what you will provide for the customer as well as what you’ll exclude. Each of the choices you make in your business description will affect the amount of money you’ll need to start or expand and how much sales revenue you can expect.

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To present your business accurately and fairly, you can consider asking the following questions to determine whether you are on the right track:

General Business Questions

1.What problem do I solve for my customers?

2. Who is my typical (target) customer?

3. How will I communicate with my target customer?

What products and/or services will I provide? Are there any products or services my customers may expect me to provide that I don’t plan to provide?

5. Where will my business be located?

6. Where will I buy the products I need?

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7. What hours will I operate?

8.Who will work for me and how will they be paid?

9.Who will handle critical tasks like selling, ordering, bookkeeping, marketing and shipping?

10.How will I advertise and promote my business?

11.What are the competition’s strengths and weaknesses?

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Writing The Business Plan: The Do’s and Don’ts of Writing a Business Plan.

DO…

Prepare a complete plan

Do research

Present your plan in an attractive way

Get attractive advice

Spell out Strategies

Spell out Strengths and Weaknesses

Cash-Flow projections

Modify the plans frequently

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Don’ts…

Be optimistic (on the high side) in

estimating future sales.

Be optimistic (on the low side) in estimating future costs.

Disregard or discount weaknesses in your plan. Spell them out.

Stress long-term projections. Better to focus on projections for your first year.

Depend entirely on the uniqueness of your business or the success of an invention.

Project yourself as someone you’re not. Be brutally realistic.

Be everything to everybody. Highly focused specialists usually do best.

Proceed without adequate financial and accounting knowhow.

Base your business plan on a wonderful concept. Test it first.

Skip the step of preparing a business plan before starting.

Name any more factors that you should keep in mind before

and during the process of writing a business plan:

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Second level

Third level

Fourth level

Fifth level

7/3/20

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Notes :

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Writing The Business Plan: “THE CONTENT”

To be able to write a complete business plan, one has to follow a certain order to compile all the information needed. In the template provided, the order in which the topics, that needs to be explained, are clearly set out. These topics should contain the most important information needed for anybody to understand the potential of a business.

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Content of a Business Plan:

1. Executive Summary:

Explain the fundamentals of the proposed business: What will your product be? Who will your customers be? Who are the owners? What do you think the future holds for your business? Make it enthusiastic, professional, complete, and concise.

2. General Company Description:

What business will you be in? What will you do?

Mission Statement

Company goals and objectives

Business Philosophy: What is important to you in business?

To whom will you targeted in the plan your (products, Performance, Services, Etc.….?

Describe your most important company strengths and core competencies.

What factors will make the company succeed?

3. Products and Services:

Describe in depth your products or services. What factors will give you competitive advantages or disadvantages? Examples include level of quality or unique or proprietary features.

4. Marketing plan:

Market research: When doing market research, one must clearly understand why this is done. Does the market need a service/product you will be marketing? How will you do this market research? Who will you use to do this market research? Which resources will you use to do this market research?

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5. Operation Action plan

Action to be taken Date thisTeam member(s) responsible for actionDate this action will beginaction will be completed Datefor team review
     
     
     
     

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Developing Individual Action Plans:

I know where I’m starting from. I know I am already good at these things, and I can do them more often:———————————————————————————————————————————————————————————————————————————————————————————————————–

I can learn this, I am learning this, and I am doing what I can at this stage as well. I have already learned: —————————————————————————————————————————————————————————————————————————————————————————————————–

I will start with small steps, especially in areas that are difficult for me. My short –term goals for improvement are:————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

I promise to congratulate and reward myself every time I do something, no matter how small, to maintain and improve my skills. My rewards will be: ————————————————————————————————————————————————————————————————————————————————————————————————————————–

I’m setting myself up for success by choosing long-range goals to work for gradually. My long-term goals for success are as follows: —————————————————————————

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Why Some Organizations Fail

Too much emphasis on short-term financial performance

Failing to take advantage of strengths and opportunities

Neglecting operations strategy

Failing to recognize competitive threats

Too much emphasis in product and service design and not enough on improvement

Neglecting investments in capital and human resources

Failing to establish good internal communications

Failing to consider customer wants and needs

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Second level

Third level

Fourth level

Fifth level

7/3/20

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Notes :

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03/07/2020

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